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Latest questions and answers
Specialist
1What is a Notary?
A Notary is a responsible person appointed by state government to witness the signing of important documents
and administer oaths.
2Why are documents notarized?
To deter fraud. An impartial witness (the Notary) ensures that the signers of documents are who they say they
are and not impostors. The Notary makes sure that signers have entered into agreements knowingly and
willingly.
3How does a Notary identify a signer?
Generally, the Notary will ask to see a current identification document that has a photograph, a physical
description, and a signature. A driver's license, military ID, or passport will usually be acceptable.
4Can any document be notarized?
For a document to be notarized, it must contain: 1) text committing the signer in some way, 2) an original
signature (not a photocopy) of the document signer, 3) a notarial "certificate" which may appear on the
document itself or on an attachment. The Notary fills in the certificate, signs it, and applies his/her seal to
complete the notarization.
5Is notarization required by law?
For many documents, yes. Certain affidavits, real estate deeds and other documents, may not be legally binding
unless they are property notarized
6Does notarization mean that a document is "true" or "legal"?
No. Notaries are not responsible for the accuracy or legality of documents they notarize. Notaries certify the
identity of the signers. The signers are responsible for the content of the documents.
7May a Notary give legal advise or draft legal documents?
Absolutely not. A Notary is forbidden from preparing legal documents for others or acting as a legal advisor
unless he/she is also an attorney.
8May a Notary refuse to serve people?
Only if the Notary is uncertain of a signer's identity, willingness, or general competence, or has a good reason to
suspect fraud. Notaries should not refuse to serve anyone because of race, religion, nationality, lifestyle, or
because the person is not a client or customer. Discrimination on any basis is not a suitable policy for a public
official.
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